Terms and Conditions

Definitions

In these terms and conditions, the following expressions have the following meanings:

“iKON Studios” is the trading name of iKON Studios,

“The client” any person, firm or company dealing with iKON Studios or any employee of such a person, firm or company,

“Services” shall include studio hire, lighting and equipment hire and other materials provided by iKON Studios or any subcontractor of the company,

“Equipment” shall include all the fixtures, vehicles, lighting and equipment and other materials provided by iKON Studios or by its nominated subcontractors.

“Studios” the premises of iKON Studios.

Under no circumstances will iKON Studios entertain any claims arising from any client failure to effect its own insurance cover.

1. Rate

The rate quoted is for a standard eight hour day or a standard half-day of four-hours. The start and end times of your booking are defined in the confirmation form. The rates do not include the cost of equipment hire, incandescent electricity or any other service provided by iKON Studios.

2. Overtime

A standard full day hire is 8 hours. Occupation beyond your booked hours will be charged pro-rata with a minimum of 1-hour charge. Any time before the booking start time is £100 Inc VAT per hour. Any time after the booking finish time until 9pm is £100 inc. VAT p/h, at £150 p/h between 9.00pm and 12.00am, £200/hour from 12.00am to 2.00am. From 2.00am onwards is by arrangement only.

3. Cancellation

Any booking that is cancelled after iKON Studios has confirmed it will be subject to a 50% cancellation charge when the cancellation occurs between three and five working days (Mon-Fri) before the commencement of the booking. A 100% charge will be implemented if the booking is cancelled within three working days of the start of the booking.

4. Booking exclusivity

The studios are available only for the exclusive use of the client named in the booking. The client is not permitted to sub-contract, sub-let or otherwise permit any third party to utilise or share the use of the studio or equipment without written permission from iKON Studios.

5. iKON Studios
Tonbridge Road, Harold Hill, Romford, Essex, RM3 8TS
ask@ikonstudiosldn.co.uk www.ikonstudiosldn.co.uk

If iKON Studios is unable to provide the studio which has been booked or any other facilities at the studio are not available for reasons beyond the control of iKON Studios (including the need to quarantine or lockdown the studio due to Covid-19 ) the client shall not be entitled to any compensation for financial or any other losses caused by the unavailability of the studio or any of its facilities.

6. Deliveries and leaving items at the studios

Any equipment, valuables or other items sent before a booking, or left on the premises at any time, are at the client’s sole risk. iKON Studios will not be liable for any loss or damage incurred by the client to such equipment, valuables or belongings. The client shall be liable for and must effect its own insurance cover against all or any loss or damage to or theft of any of its own equipment brought on the premises before, during or after a booking.

The client should make every effort to remove any items and equipment from the premises on the day of the booking due to limited space being available for storage.

7. Coves

Coves are supplied freshly painted white. The coves/walls can be painted on request at an additional cost but will not be painted unless specifically agreed with the client. At the end of each hire period, the cove will be returned to its original state, and the customer will be liable for all costs of painting, repair and restoring to the original condition.

8. Damages, studio alterations and set builds

No alterations, decoration or additions to the studios are permitted without the consent of iKON Studios. At the end of the hire period, the studio must be returned in the same conditions it was supplied at the start of the hire period. The client shall pay any cost incurred by iKON Studios arising out of any breach of this condition.

We request that any furniture be moved at any time during your booking that staff are informed, and nothing is moved without their supervision and assistance.
Any material used in connection with sets constructed by the client shall be removed from the studio at the client’s expense forthwith at the end of the hire period.

9. Regulations

The client must observe all regulations regarding the studio’s use and any equipment and services imposed by iKON Studios and by any Statutory or Local Authority. This includes all health and safety guidelines, all security standing orders and all fire regulations. The client is to ensure all parties under their control (including but not limited to models, crew, clients, agents, suppliers) comply with all rules, regulations, laws and bylaws in place at the time including, but not limited to the Health Act 2006 and the Smoke-Free (Premises and Enforcement) Regulations 2006 and any subsequent legislation and the client will fully indemnify iKON Studios for any non-compliance with any such rule, regulation, law or bylaw resulting from the client’s actions or inaction.

10. Lighting and equipment

iKON Studios
Unit 3C, Tonbridge Works, Tonbridge Road, Harold Hill, Romford, Essex, RM3 8TS
ask@ikonstudiosldn.co.uk www.ikonstudiosldn.co.uk

All equipment supplied by iKON Studios is deemed to be in good condition and in a good state of repair. Any defects or faults must be reported immediately, failure to do so will result in liability for the damage passing to the client. If any equipment has been lost or damaged or has not been returned to iKON Studios, the client shall be liable for the replacement value.
When incandescent lighting is used, electricity is charged at £0.70 per kwh.

11. Insurance

Insurance excess on all equipment supplied by iKON Studios is £250 per claim. Exclusions include damage through negligence and glass breakages.

12. Billing and payments

Terms of credit accounts are 30 days or Due on receipt.

All expenses and production costs must be paid in advance of the shoot unless otherwise agreed in writing.
iKON Studios reserves the right to charge interest on late payments at the rate prescribed by the Late Payment of Commercial Debts (Interest) Act 1998 from the date payment was due until the date payment is made.

All invoices are subject to VAT at the current UK rate of 20%.
Payment must be made in GBP and VAT must be paid on all transactions. We are unable to remove VAT from any goods and services provided including to our international clients.

13. Covid-19

All clients and visitors to the studios are expected to follow the current iKON Studios Covid guidelines found in our Production Pack.